Vendor Information
Edmonds Spring Fest
First Things First
Be sure to join the Facebook event, and share it widely with your business and personal networks on all your social media channels! We’ll be boosting the event as the show gets closer, but the more people we have ‘interested’ and ‘going’ before that happens, the bigger the crowds!
General Information:
- Date: Saturday, May 11th
- Vending Time: 10am-5pm
- Load-In and Booth Set-Up: 7am-10am
- Load-Out: 5pm-7pm
- Booth Fee: $260
- Food Truck Fee: $175 OR 10% of sales
- No electricity is provided.
- This is an OUTDOOR show.
- Booth Size: 10′ x 10′ raw space
- You will be providing your own tent and weights. Please note that weights are now mandatory for all our outdoor shows, minimum of 30 lbs. per leg.
- Your canopy needs to be a standard size (10×10, not angled in such a way that it interferes with your neighbors)
- We need to be very careful not to damage the turf of the playfield, so please do not include anything in your booth setup that needs to be staked or driven into the ground. Be aware that you will be responsible for any damage done to the field. Thank you for your cooperation on this!
- Generators are only allowed on a case by case basis, you must let us know if you plan on using one, we cannot guarantee approval.
- Personal space heaters will not be allowed under any circumstances.
- Vendors will be required to take all waste accumulated at their booth off the grounds when the event is done
- Please note that all vendors are required to collect and pay sales tax. See this handy article here for more info
VENDOR NEWSLETTERS (Please make sure you have reviewed each of these before showtime!)
important information for food vendors
Pursuant to the City’s Resolution 1412, which prohibits the use of plastic straws, stirrers and cutlery at public events requiring a contract with the City beginning in 2019, food vendors at the Event will provide only certifiable compostable straws, stirrers and cutlery to Event participants. Pursuant to the City’s Resolution 1357, the goal of which is to promote the use of certifiable compostable food service wares and packaging, food vendors at the Event are strongly encouraged to provide other certifiable compostable food service wares to package and present food to Event participants. Aluminum and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable, can continue to be acceptable for vendor use.
All food workers must have their cards on them or in their booth.
Load-In Map & Instructions
Please carefully review the map and instructions below before arriving. Note that 8th Ave. will be closed for the entire day, to accommodate the food trucks, and you will not have access to this road. Please also note that there is only ONE entrance and one exit, which is why we will be strict with timing. You will be entering from Dayton St., and exiting into Main St. There will be no exceptions to this.
Load-out will work the same way as load-in, but in reverse. Please begin by tearing down and packing up your booth. Then, once you have all of your gear in a pile, you may retrieve your car and drive onto the field to load up. Because we will all be loading out at the same time, it is crucial that everyone adheres to these rules to prevent having too many cars on the field at once, and/or long trafficky bottlenecks at the gate. If we see that you have brought your car onto the field and are still packing up your booth, we will ask you to move your car. As with the morning, you will enter from Dayton St., and exit onto Main St.
INCLEMENT WEATHER
We do not cancel shows for any weather-related events; all shows take place rain or shine. Unfortunately we have no control over the weather, nor could we recoup the costs of a show if we were to cancel it as close to showtime as a weather-related incident would dictate. This also applies to impacts from wildfires. Based on the past few years’ wildfire seasons on the West Coast, it is possible that we could encounter smoke in the air or hazardous air quality at some of our spring or summer shows. Please keep this in mind when applying for these shows.
Social Media Graphics
Be sure to use these on your Facebook and Instagram accounts to promote the show!
Have you heard??
Keep an eye (and ear!) out for all the places we’ll be advertising the show:
- 5 different ad spots at TheStranger.com
- Events12
- 2 large city banners posted in downtown Edmonds, running 3-4 weeks before the show
- Facebook & Instagram ads/event boosts
- Postcards/posters at neighborhood businesses
- Edmonds Beacon
- Patch.com
- My Edmonds News
- Lynnwood Today
- Tons and tons of social media chatter!